Every organization that wants productivity needs to have meetings from time to time, but poorly managed meetings can be the black hole of the work day for the company’s productivity.
Meeting that lack proper preparations and follow-ups can just be a mere waste of time. A meeting is not just to be held, they are meant to be productive and informative. This article is going to help you to have productive and effective meetings jump in as you discover these great secrets.
- Reduce The Number Of Meetings
There are some things that you do not necessarily need to call a meeting for, you can make use of the email, video calls and other tools to pass across some information instead of calling your team members or employees for meetings. This will help you save more time and also enhance the productivity of your team members and employees.
- Decide Whether You Need The Input Of the People You Are Calling For The Meeting
- Ask yourself this question
Do I need the input of other people, to make team‑based decisions or solve a contentious issue? If not, you may not have a valid reason to hold the meeting.
- Create A Company Culture Where Meetings Are valued And Respected
Making meetings look important and valuable helps with what you will get from it. You cannot allow late arrival or unprepared presentations, because all this sends signals that the meeting is not so important.
- Send The Agenda Out Before the Meeting
Be sure it’s action‑oriented. If participants aren’t essential to achieving a goal, they shouldn’t be there. You can allot specific times for each topic to keep the meeting on track and request that somebody take notes.
- Streamline Your Meeting To The Necessary Ones
You do not necessarily need to be in every meeting that you are called to.
- Start A Meeting With A Brainstorming Session
write ideas somewhere visible in the room and don’t censor employee input. Once everybody has had a chance to express their point of view, you and your team can decide which ideas work best
- Make Your Meeting As Short As Possible
The longer the meeting the lesser people are willing to be active in a meeting, therefore cut out all the unnecessary points and go straight to the business of the meeting.
- Close With A Plan Of Action
Make sure everybody leaves with what they have to do and when they are to report back on what they have done.